TLT Staff Handouts

TLT Staff Handouts are those articles which are most requested from our office for use in TLT clubs.  Our goal is to connect you with the resources you need, when you need it, so that you can get back to doing TLT Ministry even better than you were before.

If you have additional resource requests that are not found here or elsewhere on the site please contact us.

Local Club Organization:

Club Orientation Program Outline

Club Orientation Program Workshop Outline

This workshop is intended to help the TLT think about underlying leadership concepts that are a part of their club. They have attended Club meetings and Pathfinder events for many years but may not be aware that they know the policies and procedures of their own club. The purpose of this workshop is to develop discussion between the TLTs about the way their club operates. The goal is for them to discover that they know much of the leadership issues their staff work with on a weekly basis. They will discover that other clubs have similar ways of accomplishing the same goals. TLTs should attend this workshop every time they attend a conference-sponsored TLT training so they learn their club policies by memory.

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Creating a TLT Portfolio Binder

Creating a TLT Portfolio Binder

It is simple and inexpensive to put together a portfolio 3-ring binder. Without a portfolio binder it will be difficult to keep all your leadership training documents and workshop handouts you receive in an organized way. Also, your portfolio binder will be a great help when preparing your Leadership Prospectus when applying for college scholarships.

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Creating a TLT Staff Portfolio

Creating a TLT Staff Leader's Management Portfolio

It is simple and inexpensive to put together a portfolio 3-ring binder. Without a portfolio binder it will be difficult to keep all your leadership training documents and workshop handouts you receive in an organized way. Also, your portfolio binder will be a great help when traveling to events where you may need your TLT materials.

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Department Evaluation Guidelines

Department Evaluation Guidelines

Department Evaluation preparation is a simple process. It is to be done at the club around a table with the TLT’s Operational Department Tasks page that has the “Notes” lines filled in from a previous Lab Planning session.

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Grade Level Planning

Grade Level Planning

Many teens drop out of Pathfinders after being involved for two or three years. Here is a guide for activities and program planning that, if followed, can enable long-term participation in Pathfindering.

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Lab Planning Process

Lab Planning Process for TLTs

Guidelines for planning how each required task can be learned and accomplished in the club. 

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Recording TLT Program Level Checklist

Recording TLT Program Level Checklist

The Club Director / Associate Director for TLT and the TLT Mentor work closely with the TLT in helping them meet the requirements for advancement through the TLT program. The TLT Program Level Checklists are the TLT’s records of accomplishments along with their completed and signed-off Operational Departmental Tasks. The TLT Program Level Checklists should be kept by the TLT and with the club records for each TLT.

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Registered TLTs and Mentors Form - Sample

Registered TLTs and Mentors Form - Sample

This one page table assists the TLT leader in recording TLTs and mentors interactions

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Conference / Area Organization:

Academic Credit Application Form - Sample

Academic Credit Application Form - Sample

Some Academies and High Schools offer elective credit for extended involvement with the TLT ministry.  This form helps the TLT communicate academic credit requests in the proper way.

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Area TLT Council - Sample

Area TLT Council - Sample

The purposes of the Area TLT Council would include 
 Assist club/TLT directors and TLT mentors in their mentoring roles
 Plan area events and activities that involve TLTs in fulfilling their TLT requirements
 Provide opportunities at the area-level that can help TLTs fulfill their Special Operation Projects
 Promote TLT ministry throughout the area/district

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Conference TLT Council - Sample

Conference TLT Council - Sample

 The purpose of the Conference TLT Council is to plan and direct the TLT Ministry of the conference.

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Convention Guidelines - Sample

Convention Guidelines - Sample

This two page check sheet will help the TLT team confirm that all element of planning are in place.

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Convention Schedule - Sample

Convention Schedule - Sample

This hour-by-hour sample schedule will help the TLT Convention planning team plan key program elements successfully.

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Convention Planning Team - Sample

Convention Planning Team - Sample

This one page document lists many of the possible participants necessary to make a TLT Convention weekend a success.

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Convention Workshop Grid - Sample

Convention Workshop Grid - Sample

Blank grid for speakers and group presenters

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Department Evaluation Outline

Department Evaluation Outline

The purpose of the Department Evaluation is to catalyze the learning process by debriefing the learning accomplishments made over the past few months. This goes beyond doing the activities for the sake of the activity. It brings the learning full-circle.  This evaluation tool is best used at a TLT Convention.

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Registered TLTs and Mentors Form - Sample

Registered TLTs and Mentors Form - Sample

This one page table assists the TLT leader in recording TLTs and mentors interactions.  This form is used by conference leaders as well as local leadership.

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TLT Involvement at Conference Events

TLT Involvement at Conference Events

The TLT's first priority is to their local club.  However, for short periods of time the TLT may be involved at the Conference level in facilitating events such as Pathfinder Fair, Pathfinder Camporee, and Pathfinder Bible Experience (PBE).  This document outlines ideas and guidelines for how TLTs may be involved in staffing at Conference level Pathfinder events.

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Risk Management:

ARM Off-site Activity Planning Checklist

Trip/Off-site Activity Planning Checklist

There are a lot of planning elements for off-site activities with and for TLTs.  This form may be used in planning for any off-site club event or activity.

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ARM Quick Tips for Student's Online Safety

ARM Quick Tips Online Safety for Students - Safeguarding Personal Privacy


Knowledge is power. This is especially true when you are trying to keep personal information safe in a cyber-world where human hacking and social engineering have become the norm. Young people tend to be both confident and trusting and often give people they "meet" the benefit of the doubt. Because of their trusting nature, cybercriminals
and cyberbullies can take advantage of these individuals.

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ARM Vehicle Pre-trip Inspection Form

ARM Vehicle Pre-trip Inspection Form

This simple one-page checksheet will verify that the vehicle being used to transport the TLTs meets Risk Management (ARM) guidelines.

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ARM Youth Supervision Guidelines

ARM Youth Supervision Guidelines

How many staff members you have supervising activities depends both on the level of risk involved with the activity and the needs of the children. Special needs children, high-energy children and younger children require more supervision.

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Safety and Security:

NAD Child Protection Policy

NAD Child Protection Policy

Protecting our TLTs is an important work that NAD CPP documentation helps us do more effectively.

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NAD Traveling, Trips, and Transportation Guidelines

NAD Traveling, Trips, and Transportation Guidelines

This detailed multi-page guide outlines the expectations of the NAD, Risk Management, and your local church when you travel with the TLTs from your club.

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NAD Volunteer Code of Conduct

NAD Volunteer Code of Conduct

The Code of Conduct is a detailed contract with numerated examples of what the volunteer promises to do while supervision and leading youth on church sponsored events.  Our teens are too important to not take seriously and safe.

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NAD Youth Ministry Social Media Guidelines

NAD Youth Ministry Social Media Guidelines

The North American Division has developed these social media guidelines and best practices for successfully navigating social media to effectively promote the brand and mission of NAD Youth & Young Adult Ministries. Ultimately we all have the same goal, so it’s important to work together to maximize, impact, and protect our shared interests.

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NAD Youth Ministry Supervision Requirements

NAD Youth Ministry Supervision Requirements

Well-trained adult supervision will greatly minimize the risk of inappropriate conduct during children and youth ministries activities and events. It will also minimize the potential of false accusations being brought against an adult staff member or volunteer.

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